International Organization for Migration (IOM) is recruiting suitably qualified candidates to fill the vacant job positions in their organization. Interested candidates should kindly follow the job application guidelines below to apply successfully.
International Organization for Migration (IOM) is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
We are recruiting to fill the position below:
Job Title: Project Assistant (NFI) – G5
SVN No.: SVN2022.80
Location: Maiduguri, Borno
Organizational Unit: NFI and Shelter Unit (NFI)
IOM Classification: G5
Type of Appointment: Special Short-Term (SST) 6 months with possibility of extension
Estimated Start Date: As soon as possible
Job Summary
- Under the direct supervision of the National Project Officer – Non-Food Item (NFI), and overall supervision by the Project Officer – Shelter-NFI for Nigeria, the incumbent will assist the Shelter-NFI programme unit in the implementation of the NFI projects. The candidate will be responsible for the following tasks:
Job Responsibilities
- Provide technical assistance in the implementation of NFI program, including market research and quality control of NFI materials, monitoring of distributions in the IOM areas of intervention.
- Monitor and track achievements as per the project implementation plan, wok plan and operationalized linked to project documents. Assist in monitoring work of supplies and logistic arrangement in coordination with warehouse.
- Carry out regular field visits to IOM project distribution sites and logistic base to monitor the quality of materials delivered to the warehouse. Suggest necessary measures for rectification and achieve standard quality of NFI projects;
- Verify activities are performed in accordance with the specifications in the project proposal and notify in a timely manner of any change request pertinent;
- Adhere and respect the projects work plan (project schedule) designed by NFI Program Manager. Inform of any delay or workaround required for timely completion of activities;
- Provide necessary information and documentation for the preparation of project proposals for IOM to contact potential donors.
- Support the identification and selection of IOM implementing partner(s), service provider/vendor (s) in coordination with other departments; Logistic, Resource Management Unit and WASH;
- Review vendor delivery schedule and track the progress of the delivery against the agreed upon time, and purchase order. Submit updates to the supervisor;
- Carry out technical reviews as appropriate as well as coordinating multiple projects’ distributions.
- Extend support to develop technical skills of field support staff;
- Facilitate use of feedback mechanism for beneficiaries through meetings, regular focus group discussions to assess impact and quality of activities
- Contribute to contingency planning for emergency response if required
- Produce daily and weekly progress reports, provide accurate data analysis and related updates, and share with project manager without delay
- Perform such other duties as required that may be assigned by the Supervisor.
Qualifications and Requirements
- Candidates must have a Bachelor’s Degree in Disaster Management, Project Management, Humanitarian Refugee Studies, Statistics, Civil engineering, Social Science, Sociology, Psychology, or a related field from an accredited academic institution with three years of relevant professional experience.
- Minimum of 3 years of relevant professional experience in emergency response (natural or human made disaster)
- Experience in emergency response programming for marginalized populations, including need assessment, data collection, monitoring, and review.
- Knowledge of structures and functions of national and international humanitarian agencies, donors, and organizations
- Familiarity with the Emergency Response, Disaster Management and Disaster Risk Reduction in the region an advantage.
- Experience in NFI programme, particularly on NFI distribution and beneficiary training is an advantage.
- Works effectively in high-pressure, rapidly changing environments.
- Coordinates actions with emergency response actors and making use of existing coordination structures.
- Supports adequate levels of information sharing between internal units, cluster partners, IOM, and other emergency response partners.
- Establishes and maintains effective relationships with implementing partners
- Makes correct decisions rapidly based on available information.
Languages:
- English and Native Language such as Hausa or other Northeast Nigeria local languages.
Desirable:
- Previous experience in humanitarian work
Required Competencies
Behavioural:
The incumbent is expected to demonstrate the following competencies:
Values:
- Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2:
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.
Other:
- Only candidates residing in the country of the duty station and within commuting distance of the duty station will be considered.
- Appointment will be subject to certification that the candidate is medically fit for appointment, confirmation of all documents, and security clearances.
- The appointment is subject to funding confirmation.
- Women with the above qualifications are encouraged to apply.
Interested candidates should kindly Click here to apply online
Job Title: National Administration & Finance Officer
SVN No.: SVN2022.81
Location: Abuja
Organizational Unit: Resource Management
IOM Classification: NOA
Type of Appointment: Special Short Term (SST) 6 Months with possibility of extension
Estimated Start Date: As soon as possible
Job Description
- Under the overall supervision of the Head of Resources Management Nigeria, and under the direct supervision of the Resources Management Officer in Abuja, the incumbent will provide, guidance, monitoring and coordination on the programs administrative management and on the management of resources at the IOM Migration Health Division (MHD) at IOM Nigeria ensuring sound administrative, technical program support, coordination as well as implementation of efficient and effective programme support services in accordance with IOM rules and regulations, and project implementation guidelines
Job Responsibilities
- Assist the RMHAC in the administrative coordination of human resources, financial, budgetary, procurement, and logistics aspects of all migration health assessment projects in Nigeria in constant coordination with concerned Mission resource management and other support staff.
- Monitor the financial status of all migration health assessment activities and projects in Nigeria, and regularly report on the same to RMO. Monitor regular financial reports.
- Assists in Preparing/revising budgets and PRISM project structures for ongoing and new migration health assessment projects.
- Report variances between budget and actual expenditures of MHD Nigeria. Review and consolidate budgets, narrative, service fees and reports for MHD Africa/Middle East prior to submission to MHD/HQ.
- Respond timely to ad hoc requests for information, statistics, cost estimates and budgets. Review and suggest, through cost-benefit analysis, the fees for all migration health and laboratory services to be charged to resettlement partners and migrants for ongoing and new migration health assessment projects in Nigeria in coordination with concerned Missions in Africa/Middle East.
- Ensure staff compliance to IOM general instructions on areas of administrative, finance, mobile mission logistics, procurement and security; verification and certification of service provider invoices; preparation and submission of donor invoices; coordination and follow up of procurement requests; provision of WBS for MHD staff and office cost allocation; use of external health service providers, medical suppliers and medical escorts; oversee and upkeep of the MHD mini-library, conference room, kitchen and visitor’s waiting area in the IOM main office.
- Assist in reviewing agreements and contracts with various service providers, medical suppliers and health partners in coordination with MHD/HQ, Legal Department, IOM Nigeria and/or concerned Missions in Africa/Middle East.
- Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.
- Review migration health promotion and emergency project proposal budgets in coordination with Migration Health Officials and RMO in IOM Nigeria.
- Consult and coordinate closely with the Project Officer (Health Assessments worldwide) at MHD/HQ and MHD Financial Analysts based in MAC on migration health financial and administrative issues.
- Perform any other related duties that may be assigned by the supervisor.
Qualifications and Requirements
- Candidates must have a Bachelor’s Degree or Master’s from accredited institutions in Accounting, Finance, Administration or in related field; or an equivalent, training & experience in Accounting, Finance, Administration.
- Minimum of 2 years of relevant professional experience.
- Management and technical experience in refugee and migration assistance, particularly with the refugee resettlement programme required.
- Ability to prepare clear and concise reports, budgets as well as statistics and coordinate administrative activities.
- Computer literacy is required, good knowledge of MS office products, Knowledge in SAP Finance is an asset.
- Fluency in English and working knowledge of the local language.
Competencies:
Values:
- Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Core Competencies – behavioural indicators level 2:
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.
Managerial Competencies – behavioural indicators level 2
- Leadership: provides a clear sense of direction, leads by example, and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
- Empowering others & building trust creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
- Strategic thinking and vision: work strategically to realize the Organization’s goals and communicates a clear strategic direction.
Others:
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This is a national position and only candidates residing in the country of the duty station within commuting distance will be considered.
- Appointment will be subject to certification that the candidate is medically fit for appointment.
Interested candidates should kindly Click here to apply online
How to Apply
Interested candidates should click the link above or send their Applications to: HRNIGERIA@iom.int indicating the Position applied on the subject line.
Note
- For the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, addressed to Human Resources, International Organization for Migration (IOM) and with a subject line SVN2022.80 Maiduguri. Project Assistant (NFI) G5.
- All applications should include a functional email address, mobile numbers, and detailed curriculum vitae (CV).
- Please note that this position is open only to Nigerian National applicants and only shortlisted candidates will be contacted.
- No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee). IOM does not request any information related to bank accounts.
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