Institute of Human Virology (IHVN) is recruiting suitably qualified candidates to fill the vacant job positions in their company. Interested candidates should kindly follow the job application guidelines below to apply successfully.
The Institute of Human Virology Nigeria (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis (TB) and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services.
We are recruiting to fill the position of:
Job Title: Program Manager / Coordinator
Location: International Research Center of Excellence, Institute of Human Virology Nigeria, Abuja, Nigeria
Project: Inform Africa (Role of Data Streams In Informing Infection Dynamics in Africa), one of the seven research hubs grant award of the new National Institutes of Health five-year program, Harnessing Data Science for Health Discovery and Innovation in Africa (DS-I Africa)
Duration of Engagement: 5 years, contingent upon availability of grant funding.
Job Summary
- The Program Manager/Coordinator will work under the direction of the overall INFORM Africa Principal Investigator (PI) and in close collaboration with the INFORM Africa multiPIs (MPI) and key personnel to provide high level scientific coordination and administrative management to meet the INFORM Africa objectives.
Job Responsibilities
Scientific Administration:
- Prepare materials for, and liaise with INFORM Africa multi-PIs and key personnel for Institutional Review Boards ethical approvals.
- Work closely with INFORM Africa multi-PIs and key personnel to ensure that adequate progress is made on milestones for each of the projects and cores.
- Work closely with INFORM Africa multi-PIs and key personnel to ensure that scientific reports from the projects and the cores are prepared, collated, reviewed and submitted on time to NIH following sign off by the PI.
- Prepare research materials and coordinate activities of INFORM Africa sub committees and subsequent research proposals.
- Attend working groups meetings, conferences, and meetings of INFORM Africa research hub or the DS-I Africa consortium as assigned by the PI.
General Administration:
- Coordinate and conduct the dissemination and local implementation of research terms of reference and procedures to INFORM Africa research hub.
- Schedule regular videoconference/Zoom calls or meetings for the INFORM Africa steering committee, subcommittees, the scientific advisory board, the community advisory board, the investigative team and develop minutes, action items with timelines.
- Follow up on action items identified to ensure timeliness of activities.
- Develop and maintain a filing system for INFORM Africa documents & maintain contact lists.
- Act as the point of contact for internal and external partners.
- Maintain and monitor project plans and project schedules.
Travel Logistics:
- Coordinate itineraries, flight and ground transport, and other travel support services.
- Work with IHVN and partner travel logistics to ensure that travel requests, accommodations, and remunerations are submitted on time and within budget.
Budget Management and Reports:
- Work with IHVN grants and contracts and finance department to ensure research grant expenditures are per sponsor and organization regulations, policies, and procedures.
- Work with grants and contracts and finance department to prepare financial reports, maintain correspondence with INFORM Africa stakeholders via emails, memos & letters.
- Prepare meeting retirements as needed.
Communications:
- Communicate activity schedules and information to the INFORM Africa team and other collaborators where relevant.
- Work with the communication team to post activities of INFORM Africa, and promote the visibility of events.
Qualifications and Requirements
- Candidates must have a PhD, MD/MPH or MPH with significant experience in research program management, especially multi-site research consortia.
- Strong research training and applied research experience.
- Literature search and systematic review skills.
- Organizational skills, ability to absorb new tasks as they arise and are assigned.
- An analytical mindset with problem-solving skills
- Mature interpersonal and communication skills.
- Nigeria and/or other African country-related work experience.
- Good understanding of GIS analysis will be an advantage.
- Experience coordinating NIH funded research projects
- Experience in coordinating multi-country research projects.
Reporting:
- The Program Manager/coordinator reports directly to the INFORM Africa Principal Investigator.
Job Title: Logistics and Supply Chain Officer
Location: Nigeria
Department: Supply Chain Management
Reports to: Head of Procurement / SCM
Job Summary
- The Supply Chain Management (SCM) department of IHVN is charged with the responsibility of executing procurement of goods and services, coordinates all supply chain-related activities within the institute, and by extension, oversees the operation of Third-Party Logistic Companies (3PL).
- The department procures, warehouses, and delivers health commodities, strengthens national supply chain systems, and provides standard logistics support to ensure an uninterrupted supply of health products.
- IHVN has the sole responsibility of coordinating and providing oversight to these vendors, which requires a full-time staff to perform the role of planning, coordinating, and monitoring logistics operations such as warehousing, inventory management, distribution, and freight management among other tasks.
Job Responsibilities
- Assist in the management and monitoring of Third Party Logistic Companies’ performance.
- Interface with clearing agents and freight forwarders to ensure timely clearing of shipments.
- Assist in coordinating the activities of the warehouse inspection committee
- Carry out routine and ad hoc warehouse visits and ensure to monitor and promote proper storage practices and conditions of commodities
- Support accurate inventory management and related record keeping.
- Contribute towards the development of logistics plans and ensure compliance with wider logistics policies and standards.
- Collect and analyze logistics data i.e. inventory, distribution, consumption data and report on selected performance indicators through PSM activities and networking with colleagues to recommend actions to the supervisor to improve the performance of the 3PL operations.
- Assist in reviewing the 3PL monthly stock status reports and advice as appropriate
- Daily logistics progress, monitoring, supervision, and internal cost control
- Application for logistics documents and certificates i.e. IDEC and NAFDAC permits
- Follow up on the distribution of both health and non-health commodities;
- Prepare updates on shipment deliveries schedule
- Comprehensive management and strategic planning in carrying out all related logistics activities in accordance with Institute’s needs.
- Development of shipment tracker
- Keep track of quality, quantity, stock levels, distribution times, and efficiency
- Checking data accuracy in distribution plans, PODs, and invoices.
- Develop weekly reports and send them to the supervisor.
- Any other tasks as assigned.
Qualifications and Requirements
- Candidates must have a minimum of a Bachelor’s Degree in Transport Economics, Supply Chain, Logistics Management, Business Management or other related fields
- Minimum of 5 years of relevant work experience in related field.
- Having a Master’s Degree / Diploma in Supply Chain Management, professional certifications, and/or training/courses will be an added advantage.
Job Title: Adhoc Program Assistant
Location: Lagos
Unit: Clinical Laboratory
Department: Laboratory
Job Summary
- To support in mobilizing civil society coordinating, monitoring and supervising the project community activities in the States in addition to working closely with CSO partners and other stakeholders in the TB program implementation. The position also works closely with the State team to document best practices and lessons learned on the project.
Job Responsibilities
- Coordinate with the Implementation Stakeholders Forum
- Provide technical assistance to Implementing entities, Community Volunteers, Community Based Organizations and Implementing entities on TB screening, presumptive identification, diagnostic evaluation, linkage to treatment, notification, Contact investigation and tracking of loss to follow up.
- Collaborate with the State, LGAs and other implementing partners in the community on TB LON 3 project including CSOs in the implementation, monitoring and evaluation of project deliverables.
- Oversee community activities and provide technical support to Community Volunteers implementing house to house, Contact investigation and community outreaches.
- Provide technical assistance to screening officers, Linkage coordinators and contact tracing liaison officers on TB screening, Presumptive identification and further evaluation for diagnosis
- Support high-quality data recording and reporting with Spot checking of TB documentation tools.
- Provide support to CLOs to ensure maximum yield from contact tracing activities
- Check and maintain the process of intensified TB case finding and treatment at sites.
- Collate and review data from TB Screening officers and Linkage coordinators under their purview
- Routine visits to supported facilities to assist in ensuring a smooth TB screening process at the clinic when necessary.
- Support OPD/DOTS referral linkage coordination, ensuring seamless integration between both clinics in terms of referrals to ensure no patient loss (100% linkage rate to DOTS).
- Collate weekly site cascade reports and routinely verify reports generated against source documents and
- Report challenges to supervising officer where necessary
Qualifications and Requirements
- Candidates must have a minimum of a Bachelor’s Degree in Public Health, Nursing, Social Sciences, Health Sciences, or Community Health
- Having a Master’s or higher degree in Public Health or Community Medicine is an added advantage.
- Knowledge of the TB epidemiological situation in the State.
- Good knowledge of the terrain in these Local Government Areas.
- Strong coordination, planning, and supervisory skills.
- Strong networking and representational skills.
- Excellent oral and written communication skills in English as well as presentation skills.
- Self-motivated with a strong ability to identify and develop relevant areas of work
- Able to communicate complex issues in a concise, accessible, and engaging manner.
- Ability to meet deadlines with strong attention to consistency, detail, and quality
- Conversant with the use of Microsoft Office Applications – MS Excel, Word, and PowerPoint.
Job Title: Social and Behavioral Change Communications (SBCC) Consultant-Implementation (USAID Nigeria TB LON 3)
Location: Lagos
Reports To: The Community Mobilization Assistant, The Lagos State Team Lead, and the Community Mobilization Advisor
Job Summary
- The TB-LON 3 Project is a revolutionary Award program funded by USAID partnering with communities, facilities and relevant state and national structures to improve access to TB case finding, diagnosis, treatment and notification in Lagos, Ogun, Osun and Oyo States; as well as increase domestic financing for TB and strengthen surveillance and integrated reporting across four result areas:
- Improved access to high-quality, person-centered TB treatment, DR-TB, and TB/HIV services for a cumulative number of at least 106,576 persons for the life of the activity.
- Strengthened systems and structures for TB detection, treatment and notification with TB service delivery platforms strengthened
- TB disease transmission and progression reduced
- TB research and innovations accelerated with improved impact on program implementation.
- The TB-LON 3 Project is implemented by a consortium with Institute of Human Virology Nigeria (IHVN) as the Prime Recipient, Society for Family Health as the Sub-Recipient and other Implementing Entities
Job Description
- To support in mobilizing civil society coordinating, monitoring and supervising the project community activities in the States in addition to working closely with CSO partners and other stakeholders in the TB program implementation.
- The position also works closely with the State team to document best practices and lessons learned on the project.
Job Responsibilities
- Coordinate with the Implementation Stakeholders Forum
- Provide technical assistance to Implementing entities, Community Volunteers, Community Based Organizations and Implementing entities on TB screening, presumptive identification, diagnostic evaluation, linkage to treatment, notification, Contact investigation and tracking of loss to follow up.
- Collaborate with the State, LGAs and other implementing partners in the community on TB LON 3 project including CSOs in the implementation, monitoring and evaluation of project deliverables.
- Oversee community activities and provide technical support to Community Volunteers implementing house to house, Contact investigation and community outreaches.
- Provide technical assistance to screening officers, Linkage coordinators and contact tracing liaison officers on TB screening, Presumptive identification and further evaluation for diagnosis
- Support high-quality data recording and reporting with Spot checking of TB documentation tools.
- Provide support to CLOs to ensure maximum yield from contact tracing activities
- Check and maintain the process of intensified TB case finding and treatment at sites.
- Collate and review data from TB Screening officers and Linkage coordinators under their purview
- Routine visits to supported facilities to assist in ensuring a smooth TB screening process at the clinic when necessary.
- Support OPD/DOTS referral linkage coordination, ensuring seamless integration between both clinics in terms of referrals to ensure no patient loss (100% linkage rate to DOTS).
- Collate weekly site cascade reports and routinely verify reports generated against source documents and
- Report challenges to supervising officer where necessary.
Qualifications and Requirements
- Candidates must have a minimum of a Bachelor’s Degree in Public Health, Nursing, Social Sciences, Health Sciences, or Community Health
- Having a Master’s or higher degree in Public Health or Community Medicine is an added advantage.
- Knowledge of the TB epidemiological situation in the State.
- Good knowledge of the terrain in these Local Government Areas.
- Strong coordination, planning, and supervisory skills.
- Strong networking and representational skills.
- Excellent oral and written communication skills in English as well as presentation skills.
- Self-motivated with a strong ability to identify and develop relevant areas of work
- Able to communicate complex issues in a concise, accessible, and engaging manner.
- Ability to meet deadlines with strong attention to consistency, detail, and quality
- Conversant with the use of Microsoft Office Applications – MS Excel, Word, and PowerPoint.
How to Apply
Interested and qualified candidates should send a detailed Resume and a one-page Cover Letter as one MS Word document explaining suitability for the position to “Deputy Director, Human Resources” via: careers@ihvnigeria.org using the Job Title as the subject of the mail.
Note: Only shortlisted candidates will be contacted.
Application Closing Date
8th June, 2022.
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